Privacy Policy – GL Cashroom Solutions Last updated: 16 Nov

Privacy Policy – GL Cashroom Solutions

Last updated: 16 November, 2025

GL Cashroom Solutions (“we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy. This policy explains what information we collect, how we use it, and your rights.

1. Information We Collect

We may collect:

• Your name, email address and any message you submit through our contact form.
• Basic website usage data (such as page visits), collected automatically by our website provider, GoDaddy.

2. How We Use Your Information

We use your information to:

• Respond to your enquiry
• Provide information about our services
• Maintain and improve our website
• We will never sell your data or share it with anyone for marketing.

3. How Your Data Is Stored

Your information may be stored within:

• Our secure email system (Microsoft 365)
• GoDaddy’s website platform for form submissions
• Both use encrypted, GDPR-compliant systems.

4. How Long We Keep Your Information

We keep contact form messages for as long as needed to deal with your enquiry, then delete them unless required for business or legal reasons.

5. Your Rights

Under UK GDPR, you can request:

• Access to your personal data
• Correction of any inaccurate data
• Deletion of your data
• Restriction of processing

To exercise any of these rights, email us at gina@glcashroomsolutions.co.uk.

6. Contact Details

GL Cashroom Solutions

Email: gina@glcashroomsolutions.co.uk or lynn@cashroomsolutions.co.uk

Phone: 07368 429 792

If you have concerns about how we handle your data, you can contact the ICO (www.ico.org.uk).

Terms of Service – GL Cashroom Solutions

Last updated: 16 November, 2025

These Terms set out the basis on which GL Cashroom Solutions (“we”, “our”, “us”) provides services.

1. Our Services

• We offer outsourced legal cashiering for Scottish law firms and sole practitioners.

2. No Legal or Financial Advice

• Our services relate to legal accounting and compliance.
• We do not provide legal advice, tax advice or accounting advice beyond cashiering functions.

3. Accuracy of Information

• We take reasonable care when providing information, but we cannot guarantee that the website will always be error-free or available.

4. Limitation of Liability

• We are not liable for:
• Any loss caused by incorrect information supplied to us
• Any indirect or consequential loss
• Any use of this website or external links
• We always operate with professional care and diligence, but users access the website at their own risk.

5. External Links

• This website may contain links to third-party sites. We are not responsible for their content or privacy practices.

6. Changes to Terms

• We may update these Terms from time to time. Any changes will be posted on this page.

7. Contact

• For any questions about these Terms, contact:
• gina@glcashroomsolutions.co.uk

Cookie Notice – GL Cashroom Solutions

Last updated: 16 November, 2025

This website uses cookies to ensure it works properly and to help us understand how visitors use it.

What Are Cookies?

Cookies are small files stored on your device that help the website operate smoothly.

Types of Cookies We Use:

Essential cookies – required for the site to function

Analytics cookies – anonymous data that helps us improve the site (provided by GoDaddy)

Managing Cookies

You can block or delete cookies through your browser settings.

If you disable essential cookies, some site features may not work properly.

If you have any questions, email: gina@glcashroomsolutions.co.uk

Data Protection Statement – GL Cashroom Solutions

Last updated: 16 November, 2025

GL Cashroom Solutions is committed to safeguarding all personal data handled during the course of providing legal cashiering services.

Our Commitment

We comply with the UK GDPR and the Data Protection Act 2018

We maintain confidentiality at all times

We take appropriate technical and organisational measures to keep data secure

Data We Handle

During service delivery, we may process:

Client account information

Financial transactions

Internal firm details

Personal data about your clients (as necessary for cashiering functions)

Lawful Basis

We process data on the lawful bases of:

Contract (delivering our services)

Legal obligation (Law Society of Scotland compliance)

Legitimate interests (running our business)

How We Keep Data Safe

Microsoft 365 secure storage

Password-protected systems

Limited access on a need-to-know basis

Encrypted email where required

Contact

For data protection queries, contact:

gina@glcashroomsolutions.co.uk